Integration user account

Setting up an integration account for Microsoft Teams

An integration account enables Conclude to post messages on Microsoft Teams when no user account is available.

This account serves as a fallback to post messages into channels and chats and ensures consistent message synchronization and optimal functionality.

During onboarding, you can set up an account. We strongly recommend you do this or create an account following the steps below.

Important: the integration user must have a Microsoft 365 (Office 365) license that includes Teams. It is not enough to have:

  • Teams (free) – not compatible with enterprise apps
  • Azure AD / Entra ID only – cannot use Teams
  • Shared mailbox / service account without a full license – cannot post

 

 

How it works:

  • A Microsoft admin creates a generic user account (e.g. “External user”) that isn’t associated with any physical person in the Microsoft admin system. Important: use a generic account, not a real user account, as messages will be posted under this identity when no user credentials are available.
  • In Conclude’s Admin settings, the admin selects the user account and signs them in
  • Once configured, Conclude will use the integration account to post messages that would be handled by the Conclude Bot
  • This ensures that messages sync smoothly when user credentials aren’t available


Setting up an integration account:

  • Navigate to Admin console > Workspaces
  • Click the Edit (pencil) icon next to the workspace where you want to enable the integration account

Note: only admins can access the Admin console (located at the bottom of the sidebar)

 

integration user account settings

 

  • Select the pre-created integration account from the drop-down then click Save

 

integration user account workspace settings

 

The account operates across the entire Microsoft organization. It will post any messages that don’t originate from a user with credentials in the same Microsoft tenant signed in with Conclude.

Important: If the integration account is not yet signed in to Conclude, you will see a prompt to sign in and authorize Conclude to post messages on the account’s behalf.

Additional tips:

  • Ensure the integration account is added to the team containing your connected channels. For private channels, manually add this account to the channel
  • Once configured, messages from external users will be posted using the integration account
  • This setup is recommended even when users exist on both sides, as it provides a fallback when credentials are not available for all users

For more, see the Conclude Connect External Quickstart Guide

Connect. Collaborate. Conclude